Free templates

Overdue invoice reminder emails

Three emails, sent on day 3, 7 and 14 after the due date. Each one has a single job. Copy, replace the brackets, send. Fill in your numbers on the late fee calculator and it writes them for you.

Day 3: the nudge

Short, friendly, assumes they forgot. No fee mentioned yet.

Subject: Reminder: invoice [INV-1042] is overdue

Hi [Client name],

Quick reminder that invoice [INV-1042] for [$2,000.00] was due [Sep 1] and is still open.

If it's already on the way, ignore this. If not, the payment details are on the invoice.

Thanks,
[Your name]

Day 7: the fee

Names the late fee in dollars and asks for a date. Offers to split the invoice.

Subject: Invoice [INV-1042] is 7 days overdue

Hi [Client name],

Following up on invoice [INV-1042] for [$2,000.00], due [Sep 1], now 7 days past due.

Per the terms on the invoice, a late fee applies after the due date. It's currently [$30.00], and I'd rather not add it. Can you let me know if this is being processed this week?

Thanks,
[Your name]

Day 14: the final notice

One ask: a payment date in writing, or the reason it's held. Says what happens next.

Subject: Final reminder: invoice [INV-1042] ([$2,000.00])

Hi [Client name],

This is the final reminder for invoice [INV-1042], [$2,000.00], due [Sep 1]. It is now 14 days overdue.

The late fee on the invoice terms now stands at [$30.00]. I need one of two things by the end of this week: a payment date in writing, or the reason the invoice is being held.

If I don't hear back, I'll have to pause further work and pursue the balance. I'd much rather just get this closed.

[Your name]

These go out on their own if you send with Flat Invoice.

Send the invoice as a link, and the day 3, 7 and 14 reminders send themselves in your name. Your client pays you directly. 3 invoices a month free, then $2 per invoice. Edits, resends and reminders are free.

Try it free